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CREATE ARCHIVE LOTUS NOTES 8.5 HOW TO
CREATE ARCHIVE LOTUS NOTES 8.5 PC
CREATE ARCHIVE LOTUS NOTES 8.5 FREE

If you are already logged in as one user, you can easily switch to the other account. Modify the original Office location to use the ID of the main user. On the Basics sub tab, click to browse for the ID you want to switch to when using this location.ġ6. In the Internet mail address: field, enter the user’s internet email address.ġ4. On the Basics tab, enter the alternate user’s name in the Location name: field.ġ0. Note: If desired, you can delete locations such as Home, Internet, Island.ĩ. Obtain a copy of the ID(s) of the user(s) who want to share one PC.Ģ. You can create location for multiple users on one PC.ġ.

CREATE ARCHIVE LOTUS NOTES 8.5 PC

In the above-discussion, we have discussed a way to archive in lotus notes in an efficient manner.Creating Multiple Lotus Notes Users on One PC Most of the time, it is important to manage the database by archiving it in proper manner. In case the archive database was absent, it will be created as soon as the archiving process is initiated.

Open Log option will display all the recent archive activities performed.

Archive Selected Documents will archive the selective documents.

Archive Now option will start the archiving process at the same instant.

#14 You can also schedule it to begin at a particular time or after a time period. #12 You can apply these conditions to all the folders by enabling the In These Views Or Folders option and then selecting the folders. For example, we have selected to archive mails once they expire after 5 days. In this select the Marked as Expired option to archive mails that have been expired after a selected time period. #11 A Archive Document Selection window will appear.

#10 Click on Select Documents option to archive the documents. #9 Check the Delete Older Documents From This Database checkbox. #8 Check the first checkbox named Copy All Documents Into My Archive Database, then clean up this database.

#7 In this settings window, select the name for your archive folder. #5 Now, go to Settings tab and select the Edit option. #4 In this click on Change option to make the archive settings to Workstation-to-Workstation. Server to server archive enables archiving on to a different server.Workstation to server is done to store in the archive database which is server based.Workstation to Workstation archive is done to store archive in local database.Archiving can be done in any of the following ways: Advanced: shows the archived database and the schedule for archiving.Settings: used for enabling and disabling archiving.Basic: controls the server and workspace settings.#2 After selecting Archive settings option, three different tabs will be displayed. #1 Click on Tools option and select Archive settings option. The first step in the process is to establish archive settings so as to create an archive database.

CREATE ARCHIVE LOTUS NOTES 8.5 HOW TO

The given procedure will be an effective solution to the query How to archive in Lotus Notes? How to archive in Lotus Notes?įor storing the archive mails, Lotus Notes needs an archive database. Thus archiving in Lotus Notes should be taken into consideration by each and every Notes user. Also archiving reduces the issues related with large size of Lotus Notes files which eventually get corrupted. Storing the messages in an archive folder improves the performance of Notes database.

CREATE ARCHIVE LOTUS NOTES 8.5 FREE

Archiving enables to free up space occupied by messages that are no longer in use and are old. When a mail is sent, a copy of the mail is sent in the Sent Items folder resulting in a bloated Notes file. Why Is Archiving Necessary?Īrchiving is one of the strongest features of Lotus Notes. If you are also filled up with query as How to archive in Lotus Notes, the step by step procedure will help you get through the process of archiving in a very easy manner. In this blog post we aim to enlighten the users with the archiving feature in Lotus Notes. With hampering you can be dead sure that the entire database is maintained in a secured manner without altering the performance of the database. Therefore an alternative is to archive all the mails on a regular basis. But this huge stack of data gets hard to handle and also occupies unnecessary hard disk space. It is better to be safe than sorry and thus users store all their mails by keeping a copy separately in a hard disk. One of the main reasons behind this is the incoming and accommodation of hundreds of mail (on an average) on daily basis. No matter whoever you ask, storing older mails is a practice which is done by everyone.